Temporary Event Notices
Temporary Event Notices can be used to allow the sale of alcohol and/or provision of regulated entertainment and/or provision of late night refreshment for small scale one-off events, known as temporary events with no more than 499 people (including staff), where licensable activities are planned to take place for a period of up to a maximum of 168 hours, and where a premises licence is not held or does not cover the period requested by the Temporary Event Notice.
Who can apply?
Any person, aged 18 or over, whether or not they hold an existing licence who will be the 'premises user'.
When should I apply?
There are two types of temporary event notices: standard and late.
temporary event notice must be made no later than 10
working days before an event is due to take place. A late temporary event notice can be given no later than 5
working days before an event is due to take place.
It is strongly recommended to contact us at an early stage. This is particularly important where it is proposed to hold a major event. Early consideration will enable responsible authorities to consider and discuss with organisers their plans and avoid potential representations.
What information is required?
A Notice must include a statement on the following matters:
- The licensable activities to take place
- The period (not exceeding 168 hours) during which the premises will be used
- The times during that period, that the activities will take place
- The maximum number of persons (not exceeding 499 including staff) who will attend at any one time
- If alcohol will be supplied, the notice must make it a condition of using the premises that all supplies are made by or under the authority of the person giving the temporary event notice.
Other items as may be specified by the Secretary of State
How much does it cost?
A fee of £21 is payable when you serve the Notice.
If you lose the Notice or it is stolen, a fee of £10.50 is payable for a replacement
Who else needs to know?
Besides giving notice to the licensing authority (the local Council for the area), notification of the temporary event must be given to both the Chief Officer of Police and the Environmental Health department in the area in which the event is due to take place. For South Bucks, it will be:
The Chief Officer of Police
Thames Valley Police
The Heath and Safety Enforcing Authority
South Bucks District Council
Telephone: 01895 837333
- Personal licence holders may give up to 50 per year (including up to 10 late temporary event notices)
- Non personal licence holders may give up to 5 notices per year (including up to two late temporary event notices)
- Each event may last no more than 168 hours
- No premises may be used more than 12 times per year
- No premises may be used for more than 21 days per year in total
- There must be a minimum of 24 hours between events at the same premises by the same premises user
Applications by ‘associated persons’ – there are provisions that link together applications made by ‘associated persons, so as to prevent the above mentioned limits from being exceeded. Associated persons would include:
What else should I consider?
- The spouse of the notice giver
- A child, parent, grandchild, brother or sister of that person
- An agent or employee of that person
- The spouse of any of the people described in the two preceding categories.
Applicants should be aware that the serving on the Council of a Temporary Event Notice does not remove their obligations under other legislation.
Full details can be found in the ‘Guidance Notes
’ in PDF format downloadable from this webpage. The Council strongly recommends that this document is read and referred as a matter of course when considering holding a temporary event and giving notice in order to become familiar with obligations in respect of the following:
- Planning permission
- Health and Safety
- Noise pollution
- The erection of temporary structures
- Road closures
- The use of pyrotechnics
- Anti-social behaviour.
Those intending to sell alcohol must be aware that it is an offence to supply alcohol to minors or to persons who are drunk. The Police have powers to close down events without notice on the grounds of disorder, the likelihood of disorder or because of public nuisance caused by noise.
As a limit of less than 500 persons at any one time applies to temporary events and failure to comply with this limit may lead to prosecution, where appropriate, organisers are strongly recommended to employ means of recording the number of persons entering and leaving the premises.
The Council will either acknowledge receipt of the Notice or provide a counter notice in consideration of any police objection. Where there is a police objection, the Council's licensing committee will hold a hearing unless agreed unnecessary by the premises user and the police. This may be because the user and the police have agreed to modify the Notice.
The Council may also serve a counter notice if any of the limitations above are exceeded.
Keeping the Notice
When the premises are being used for any licensable activity under the Notice, a copy of it must be prominently displayed at the premises or be at the premises under the control of the user or a person working at the premises who has been nominated. Where the Notice itself is not displayed, a Notice specifying the position held at the premises of the person in control of the Notice must be prominently displayed at the premises. A constable or authorised officer can ask for the Notice to be produced.
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Licensing Team, Capswood, Oxford Road, Denham, Bucks, UB9 4LH
01895 837373 or 837325 / 837222